Bilingual Administrative Assistant to CEO

About the role

A bilingual administrative assistant is needed to support the CEO, acting as a proactive, discreet and trusted liaison between the CEO, internal departments and external partners. The role covers calendar management, communications, travel arrangements and coordination of meetings and special projects.

Key responsibilities

• Manage the CEO's calendar, including meetings, appointments and travel arrangements
• Prepare the CEO for every engagement with the right materials and information
• Handle all communications, including emails, phone calls and written correspondence
• Organize meetings: prepare agendas, take minutes and follow up on action items
• Arrange complex travel itineraries, accommodations and transportation
• Maintain strict privacy and discretion with sensitive information
• Assist in planning and executing special projects, monitoring timelines and deliverables
• Build and maintain strong relationships with internal and external stakeholders

Required profile

• At least 3 years of experience as an Executive Assistant or in a similar role supporting senior executives
• Bachelor's degree in business administration, communications or a related field preferred
• Ability to work under pressure, independently and with excellent interpersonal skills

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication, organization and time management
• Problem-solving, attention to detail and discretion