Executive Assistant to CEO – Real Estate

About the role

We are looking for a proactive Executive Assistant to serve as the right hand to our Chief Executive Officer. The position supports a full‑cycle real‑estate firm covering development, acquisition, property management, and sales, ensuring smooth daily operations and clear communication across the organization.

Key responsibilities

• Manage the CEO’s calendar, coordinate meeting requests, and keep day‑to‑day operations running efficiently.
• Attend meetings, take accurate notes, and translate discussions into actionable items.
• Develop and maintain systems to track company deliverables, following up with department heads to ensure deadlines are met.
• Act as the communication hub between the CEO, internal teams, and external partners, relaying messages and directives clearly.
• Adapt quickly to specialized software across divisions, pulling reports and tracking information as needed.

Required profile

• Prior experience in the real‑estate industry, with knowledge of development, acquisition, and property management.
• Proven ability to create simple, effective tracking systems and keep projects on schedule.
• Excellent written and verbal communication skills for interacting with colleagues, department heads, and third‑party vendors.
• High level of discretion, reliability, and professionalism when handling confidential information.

Required skills

• Familiarity with Yardi property‑management software.
• Experience using construction‑management platforms.
• Ability to work with HUD‑compliant software for subsidized housing.