Executive Assistant to CEO – Real Estate

About the role

We are looking for a proactive Executive Assistant to serve as the right‑hand to our Chief Executive Officer in a full‑service real‑estate firm. The role ensures smooth daily operations, tracks deadlines across multiple divisions, and keeps internal and external stakeholders aligned.

Key responsibilities

• Calendar and schedule management: maintain the CEO’s calendar, coordinate meeting requests and ensure day‑to‑day operations run smoothly.
• Meeting execution and action items: attend meetings with the CEO, take accurate notes and promptly turn them into clear actionable items.
• Departmental oversight and tracking: develop and maintain practical systems to monitor company deliverables, following up with department heads to ensure responsibilities are understood and deadlines met.
• Internal and external communication hub: act as a reliable bridge between the CEO, employees and outside partners, relaying messages and directives clearly.
• Departmental support: quickly adapt to specialized software across divisions, pulling reports or tracking information as needed.

Required profile

• Prior experience in the real‑estate industry, with knowledge of development, acquisition, property management and sales.
• Strong ability to learn and navigate various industry‑specific platforms, such as Yardi, construction management tools and HUD‑compliant software.
• Proven track record of creating simple, effective systems to keep projects, tasks and teams on schedule.
• Excellent written and verbal communication skills, capable of interacting professionally with colleagues, department heads and third‑party vendors.
• High level of discretion, reliability and integrity when handling confidential information.

Required skills

• Yardi property‑management software
• Construction‑management platforms
• HUD‑compliant housing software