Receptionist – Administrative Support

About the role

The Receptionist provides essential administrative support to managers and teams, ensuring smooth day‑to‑day operations. This role involves handling contacts, organizing meetings and conferences, and maintaining accurate records.

Key responsibilities

• Organize contacts, schedule meetings and coordinate physical conferences for the assigned team or external visitors.
• Manage file structures, calendars and schedules to support managers and team members.
• Prepare documents, presentations and other materials as assigned.
• Execute regular administrative processes, maintain and distribute records.
• Provide second‑level support for internal and external stakeholder requests, investigating and clarifying issues as needed.
• Assist in designing and implementing functional guidelines to improve efficiency.
• Plan team‑related work and services in collaboration with the team leader or manager.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with internal teams and external visitors.
• Ability to work independently and exercise judgment on relevant process matters.
• Proactive approach to supporting managers and handling administrative escalations.

Required skills