Administrative Assistant – Executive Support

About the role

The Administrative Assistant will provide high‑level support to senior management, working cross‑functionally across the organization. This fast‑paced position requires flexibility, proactive problem‑solving and a strong sense of confidentiality.

Key responsibilities

• Schedule and manage executive calendars, prioritize conflicts and arrange important meetings.
• Organize travel logistics, including authorizations, tickets, hotels, visas, airport transfers and expense reporting in line with company policy.
• Coordinate meeting agendas, presentations, conference registrations, room reservations and local travel.
• Provide hospitality for senior management and guests, handling all local logistics.
• Perform general clerical duties such as scanning, copying, filing, data entry and processing purchase requisitions and expense reports.
• Manage the Dominican Republic office and act as the point of contact for LATAM team engagement programs.

Required profile

• Bachelor’s degree preferred, ideally in Business, Communications or a related field.
• At least 1 year of experience in a high‑level support role.
• Proven resourceful problem‑solving and project coordination abilities.
• Strong attention to detail, interpersonal and communication skills.
• Excellent time‑management and organizational capabilities to meet deadlines.
• Experience scheduling travel and managing executive calendars.
• Background in professional services, sales or marketing environments.
• Fluent English proficiency.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft Outlook

What we offer

• Growth culture with mentorship and career development opportunities.
• Comprehensive benefits package covering financial, health and well‑being from day one.
• Work‑life balance initiatives to support associates.