Office Coordinator

About the role

The Office Coordinator ensures smooth day‑to‑day operations of the workplace, overseeing building systems, services and administrative processes. This role supports the core business by maintaining efficient workflows, managing facilities and guaranteeing a productive environment for all employees.

Key responsibilities

• Maintain office systems, procedures and workflows to keep operations running efficiently.
• Organise correspondence, filing systems and general administrative tasks.
• Process supply requisitions, monitor inventory levels and make cost‑effective purchasing decisions.
• Manage space allocation, including parking, lockers and other facility needs.
• Coordinate and supervise contractors, ensuring work is completed to agreed standards.
• Identify and follow up on deficiencies in staff or vendor performance.
• Calculate and compare costs of goods and services to maximise value for money.
• Support budget preparation, track expenditures and flag variances.
• Assist with office layout planning and equipment procurement.
• Contribute to team efforts and adapt to shifting organisational priorities.

Required profile

• Bachelor’s degree in management or a closely related field, or equivalent work experience.
• English oral and written proficiency at B2 level.
• Spanish oral and written proficiency from advanced to native.
• Strong interpersonal, relationship‑building and networking abilities.
• Procurement and negotiation skills, multitasking and prioritisation.
• Confident decision‑making, time‑management and project‑management capabilities.
• Clear, concise writing skills for handling complex documents.
• Teamwork orientation with the ability to lead and motivate others.

Required skills

• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).

What we offer

• Private medical insurance plan.
• Competitive salary.