Executive Assistant to CEO – Real Estate

About the role

We are looking for a proactive Executive Assistant to support our Chief Executive Officer in a fast‑moving real‑estate firm. You will act as the CEO’s right hand, ensuring smooth daily operations, clear communication, and strict adherence to project timelines.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate day‑to‑day activities.
• Attend meetings, capture accurate notes, and translate them into actionable items.
• Develop and maintain systems to track departmental deliverables and follow up on deadlines.
• Serve as the communication hub between the CEO, internal teams, and external partners.
• Assist with specialized software platforms, pulling reports and tracking information as needed.

Required profile

• Previous experience in the real‑estate sector, familiar with development, acquisition, property management, and sales.
• High level of discretion, reliability, and ability to handle confidential information.
• Strong organizational skills and a proven ability to create simple, effective tracking systems.
• Excellent written and verbal communication skills.

Required skills

• Proficiency with Yardi property‑management software.
• Experience using construction‑management platforms.
• Familiarity with HUD‑compliant software for subsidized housing.