Document Coordinator (Remote)

About the role

Adams Law helps individuals and families navigate the immigration process, offering guidance at every stage of a client's case. The Document Coordinator is a full-time remote position responsible for organizing, tracking and maintaining immigration-related documents and case files so that all records are complete, accurate and up to date.

Key responsibilities

• Prepare, format and update forms and supporting documentation.
• Coordinate document collection from clients and follow up to resolve missing or inconsistent information.
• Collaborate with attorneys and legal staff on case requirements.
• Monitor deadlines and perform quality checks on documentation.
• Maintain secure digital and physical filing systems.
• Communicate with clients about document status and instructions in a professional, clear and respectful way.

Required profile

• Strong document management skills, including organizing, tracking and securely storing physical and digital records.
• Effective communication and customer service skills, and project coordination skills such as managing timelines and prioritizing tasks.
• Quality assurance skills to review documents for completeness, accuracy and compliance with internal standards and legal requirements.
• Attention to detail, strong organization and the ability to handle multiple cases and deadlines at once.
• Ability to work collaboratively in an on-site team setting and keep sensitive client information confidential.
• Relevant education or training in law, administration or a related field is beneficial; fluency in Spanish and English is preferred.

Required skills

• Proficiency with common office software and document management systems.
• Experience in a legal or immigration-focused environment is an advantage.