Bilingual Administrative Assistant to CEO

About the role

We are seeking a proactive Bilingual Administrative Assistant to support our CEO. The role requires managing a dynamic calendar, handling communications, and ensuring seamless coordination of meetings and travel. The ideal candidate will act as a trusted liaison between the CEO, internal teams, and external partners.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, appointments, and arrange complex travel itineraries.
• Prepare the CEO for engagements by gathering necessary materials and information.
• Handle all forms of communication, including emails, phone calls, and written correspondence.
• Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Facilitate communication between the CEO and internal/external stakeholders.
• Maintain the highest level of privacy and discretion when handling sensitive information.
• Assist in planning and executing special projects assigned by the CEO.
• Monitor project timelines and deliverables to ensure timely completion.

Required profile

• Minimum 3 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Bachelor’s degree in business administration, communications, or a related field preferred.
• Professional demeanor with the ability to work under pressure.
• Proactive, self‑motivated, and capable of working independently.
• Excellent interpersonal and communication skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.