Asistente Administrativa / Recepcionista

About the role

The Administrative Assistant / Receptionist will provide essential administrative and coordination support to ensure smooth daily operations. The role involves greeting visitors, handling phone calls, managing documentation, and assisting various departments with routine tasks.

Key responsibilities

• Answer and route incoming telephone calls and other communications.
• Receive, register, and control access of visitors according to established protocols.
• Draft, file, and follow up on correspondence and documents.
• Assist in preparing reports, presentations, and other administrative materials.
• Coordinate administrative requests across different business areas.
• Maintain up‑to‑date administrative records and databases.
• Support the organization of meetings, corporate events, and activities.
• Safeguard physical and digital documents and ensure timely responses to internal requests.

Required profile

• University student or graduate in Business Administration, Human Resources, or related fields.
• At least one year of experience in administrative, reception, or customer‑service roles.
• Excellent verbal and written communication, strong organization, and attention to detail.
• Ability to work under pressure, maintain discretion with confidential information, and handle multiple tasks simultaneously.

Required skills

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of filing techniques and document management.
• Experience handling correspondence and telephone communications.