Administrative Assistant – Corporate Affairs

About the role

We are looking for a proactive Administrative Assistant to support senior leadership and manage our Dominican Republic office. You will work cross‑functionally, handling executive calendars, travel logistics, and day‑to‑day office operations while maintaining the highest level of professionalism and confidentiality.

Key responsibilities

• Schedule and manage executive calendars, resolve conflicts, and prioritize meetings.
• Coordinate travel arrangements, including authorizations, tickets, visas, hotel bookings, and expense reporting in line with company policy.
• Organise meetings, prepare agendas, handle logistics such as room reservations and conference registrations.
• Provide hospitality for senior management and guests, overseeing local logistics.
• Perform general clerical duties: scanning, copying, filing, data entry, mail handling, and processing purchase requisitions and travel expense reports.
• Manage the Dominican Republic office and act as the point of contact for LATAM team engagement programs.
• Represent The Coca‑Cola Company with professional, friendly, and respectful interactions internally and externally.
• Undertake additional duties as assigned.

Required profile

• Bachelor’s degree preferred, preferably in Business, Communications, or a related field.
• At least 1 year of experience in a high‑level support role.
• Strong problem‑solving ability, attention to detail, and excellent time‑management skills.
• Experience coordinating projects and creating or modifying processes.
• Proven ability to schedule travel and manage executive calendars.
• Fluent English with strong interpersonal and communication skills.

Required skills

• Intermediate proficiency with Microsoft Word.
• Intermediate proficiency with Microsoft Excel.
• Intermediate proficiency with Microsoft PowerPoint.
• Intermediate proficiency with Microsoft Teams.
• Intermediate proficiency with Microsoft Outlook.