Architectural Administrative Assistant

About the role

We are seeking a reliable Architectural Administrative Assistant to support our architects and project managers. Working remotely, you will keep the office running smoothly by handling daily operations and ensuring project documentation is organized and up‑to‑date.

Key responsibilities

• Answer phone calls, greet virtual visitors, manage mail and schedule appointments.
• Organize and maintain physical and digital project files, contracts, and blueprints.
• Track project timelines, prepare meeting rooms, take minutes and coordinate logistics for client presentations.
• Act as a communication bridge between the firm, clients, vendors, and general contractors.
• Order office supplies, maintain equipment and assist with basic billing or reporting.

Required profile

• Professional attitude with strong written and verbal communication.
• Proactive, able to multitask and switch gears quickly.
• Analytical mindset for solving complex issues and identifying process improvements.
• Excellent organization, attention to detail and ability to prioritize tasks.
• Reliability in following up and completing assignments.

Required skills

• AutoCAD
• Revit
• Google Suite (Drive, Gmail, Docs, Sheets)
• Microsoft Office (Word, Excel)
• Discord
• Hubstaff
• WhatsApp
• Zoom

What we offer

• Competitive pay in US Dollars.
• Paid extra hours.
• Flexible time‑off.
• 100% remote work.
• Opportunities for growth and international experience.