Senior Executive Assistant (Fintech & Cryptocurrency)

About the role

We are seeking a Senior Executive Assistant to support the Founder and COO of a fast‑growing fintech and cryptocurrency company. This remote position goes beyond basic scheduling, requiring a high‑trust partner who can keep two senior leaders organized, focused, and prepared for rapid business motion.

Key responsibilities

• Provide proactive daily administrative support, anticipating needs before they arise.
• Manage and coordinate complex, multi‑time‑zone calendars, resolving conflicts and scheduling internal and external meetings.
• Arrange end‑to‑end meeting logistics, including virtual links, conference rooms, materials, and attendee communications.
• Prepare executives for meetings by monitoring schedules, sending reminders, and assembling agendas and presentations.
• Draft, proofread, and format correspondence, reports, and presentations with meticulous attention to detail.
• Maintain organized electronic filing systems for executive documentation.
• Coordinate domestic and international travel, creating detailed itineraries and adapting quickly to changes.
• Handle expense reporting, receipt organization, reimbursements, and corporate card reconciliation.
• Take meeting notes, track action items, and follow up until closure.
• Serve as a reliable point of contact for internal and external stakeholders while handling confidential information with discretion.

Required profile

• 2‑5 years of experience in executive support, administrative, or office coordination roles.
• Demonstrated ability to work independently in a fast‑paced, high‑growth environment.
• Exceptional organizational skills and a proactive mindset.
• Strong written communication and proofreading abilities.
• Discretion in handling confidential business and personnel information.

Required skills

What we offer

• Competitive compensation.
• 100% remote work arrangement.
• Opportunity to work closely with senior leadership in the fintech and cryptocurrency sector.