Executive Assistant to CEO – Real Estate

About the role

We are looking for a proactive Executive Assistant to support our Chief Executive Officer in a dynamic real‑estate firm that handles development, acquisition, property management and sales. The role serves as the CEO’s right‑hand, ensuring smooth daily operations and clear communication across internal teams and external partners.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate day‑to‑day operations.
• Attend meetings, take accurate notes and translate them into actionable items.
• Develop and maintain systems to track company deliverables, following up with department heads to ensure deadlines are met.
• Act as the communication hub between the CEO, staff and external professionals, relaying messages and directives clearly.
• Support various departments by quickly learning and using specialized software to pull reports or track information.

Required profile

• Prior experience in the real‑estate industry, with knowledge of development, acquisition, and property management.
• Ability to learn and navigate multiple industry‑specific software platforms.
• Strong organizational skills with a proven track record of creating effective tracking systems.
• Excellent written and verbal communication skills.
• High level of discretion, reliability and professionalism when handling confidential information.

Required skills

• Yardi property‑management software
• Construction‑management platforms
• HUD‑compliant software for subsidized housing