Bilingual Executive Assistant

About the role

Airlink Distribution seeks a bilingual Executive Assistant to serve as a trusted partner to the Chief Executive Officer, bridging U.S. executive leadership and the Dominican Republic organization. The role protects the CEO’s time, anticipates priorities, and ensures seamless communication across cultures.

Key responsibilities

• Own the CEO’s calendar across Dominican Republic and U.S. time zones, protecting focus time and resolving conflicts.
• Manage the CEO’s inbox: triage, prioritize, draft responses, and flag urgent matters.
• Draft, edit, and proofread executive correspondence, reports, briefings, and presentations in English and Spanish.
• Provide interpretation and translation support during meetings, calls, site visits, and executive interactions.
• Coordinate director meetings, business reviews, and corporate visits, including agendas, executive packets, and meeting notes.
• Maintain a centralized action‑item tracker and follow up on CEO‑directed commitments.
• Arrange domestic and international travel, itineraries, and visits from U.S. leadership and customers.
• Manage CEO expense reporting, track the office budget, and maintain secure records in SharePoint.

Required profile

• Minimum 5 years of executive or senior administrative support experience, including at least 2 years supporting a CEO or comparable senior leader.
• Professional fluency in English (CEFR C1–C2) and native or professional fluency in Spanish.
• Experience supporting U.S.-based senior executives and familiarity with U.S. business culture.
• Bachelor’s degree in Business Administration, Communications, International Relations, Management, or related field (equivalent experience considered).

Required skills

• Advanced proficiency in Microsoft 365: Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Strong ability to handle highly confidential information with discretion.
• Excellent organizational skills and ability to manage multiple priorities and stakeholders.