Bilingual Administrative Assistant to CEO

About the role

We are seeking a proactive, bilingual Administrative Assistant to support our CEO. The successful candidate will manage complex calendars, coordinate communications, and ensure the executive is fully prepared for all engagements.

Key responsibilities

• Maintain and organize the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare meeting materials, agendas, take minutes, and follow up on action items.
• Handle all forms of communication, including emails, phone calls, and written correspondence.
• Facilitate communication between the CEO and internal/external stakeholders.
• Arrange detailed travel itineraries, accommodations, and transportation.
• Maintain confidentiality and discretion when handling sensitive information.
• Act as a trusted liaison between the CEO, departments, and external partners.
• Assist with special projects, monitoring timelines and deliverables.
• Build and maintain strong relationships with stakeholders.

Required profile

• Minimum 3 years of experience as an Executive Assistant or similar role supporting senior executives.
• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Professional demeanor, ability to work under pressure, proactive and self‑motivated.
• Excellent interpersonal and communication skills.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).