AP/AR Specialist

About the role

A finance team is looking for a detail-oriented and reliable AP/AR specialist to manage the full cycle of Accounts Payable and Accounts Receivable. The role ensures vendors are paid accurately and on time while tracking and collecting incoming revenue efficiently. The ideal candidate enjoys reconciling ledgers and handles payment conversations professionally.

Key responsibilities

• Review, verify and process invoices for validity and accuracy
• Coding and entry: make sure all expenses are coded to the correct general ledger accounts
• Schedule and prepare weekly check runs, ACH transfers and wire payments
• Maintain vendor relationships and resolve billing discrepancies and payment inquiries
• Generate and send accurate invoices and credit memos to customers
• Monitor aging reports and follow up proactively on overdue balances
• Post daily deposits (checks, wires, credit cards) to the right customer accounts
• Work with the sales team to resolve customer billing disputes
• Perform monthly bank and credit card reconciliations
• Assist the Controller/Accounting Manager with month-end closing and accruals
• Support annual audits and tax filings with documentation

Required profile

• 2-4 years of experience in high-volume AP/AR or general accounting roles
• Associate's or Bachelor's degree in Accounting, Finance or Business Administration (preferred)
• Eagle eye for numerical errors and commitment to data integrity
• Clear, professional communication with internal teams and external partners

Required skills

• Advanced Microsoft Excel (VLOOKUPs, Pivot Tables)
• Accounting software such as QuickBooks, NetSuite, Sage or SAP