Account Specialist – AP/AR Finance

About the role

We are looking for a detail‑oriented and reliable AP/AR specialist to join our finance team. In this role you will be the engine of our cash flow, managing the full cycle of both Accounts Payable and Accounts Receivable, ensuring vendors are paid accurately and revenue is collected efficiently.

Key responsibilities

• Review, verify, and process invoices for validity and accuracy.
• Ensure expenses are coded to the correct general ledger accounts.
• Schedule and prepare weekly check runs, ACH transfers, and wire payments.
• Maintain strong vendor relationships and resolve billing discrepancies.
• Generate and send accurate invoices and credit memos to customers.
• Monitor aging reports and conduct proactive outreach for overdue balances.
• Post daily deposits (checks, wires, credit cards) to appropriate customer accounts.
• Collaborate with the sales team to investigate and resolve customer billing issues.
• Perform monthly bank and credit‑card reconciliations.
• Assist with month‑end closing procedures and accruals.
• Provide documentation and support for annual audits or tax filings.

Required profile

• 2–4 years of experience in high‑volume AP/AR or general accounting roles.
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration (preferred).
• Advanced knowledge of Microsoft Excel (VLOOKUPs, Pivot Tables).
• Experience with accounting software such as QuickBooks, NetSuite, Sage, or SAP.
• Strong attention to detail and commitment to data integrity.
• Excellent communication skills for internal and external interactions.

Required skills

• Microsoft Excel (advanced, VLOOKUP, Pivot Tables)
• QuickBooks
• NetSuite
• Sage
• SAP