Executive Assistant to VP Sales

About the role

SOTI, a provider of mobile and IoT device management solutions, is looking for an Executive Assistant to support its Senior Executive in day-to-day operations and business management. The role is based in Poland, Romania or Czechia and requires fluent English plus one additional language (Spanish, Italian, Polish, Turkish or Arabic). The assistant acts as the first point of contact, keeping activities organized and prioritized so the executive can focus on strategy.

Key responsibilities

• Provide executive assistance, handling highly confidential information with accuracy
• Proactively identify the executive's needs and supply pre-read documents
• Review the inbox and handle or refer urgent matters
• Manage the calendar and travel arrangements, including tickets, itineraries and correspondence
• Manage business expenses and submit them for approval, and prepare the quarterly executive recap
• Select meeting rooms and manage logistics such as room setup, attendance, invitations, AV equipment and catering
• Coordinate incoming and outgoing mail with discretion and confidentiality
• Take on ad-hoc projects as required

Required profile

• Self-starter with initiative and a can-do attitude
• High level of administrative and organizational skills, and strong interpersonal and communication skills
• Service-oriented, able to work with staff at all levels, including executives and senior management
• Ability to multi-task, prioritize and work accurately with minimal supervision
• Experience building reports and analysis

Required skills

• Strong written and oral communication
• MS Excel and PowerPoint
• Fluent English and one additional language (Spanish, Italian, Polish, Turkish or Arabic)