Executive Assistant to the CEO

About the role

A real estate firm covering the full lifecycle of property, from development and acquisition through property management and sales, is looking for an organized, proactive Executive Assistant to act as a close right hand to its Chief Executive Officer. The main focus is keeping clear routines to track team deadlines, keep projects on schedule and make sure everyone, from internal staff to outside partners, knows what needs to be done.

Key responsibilities

• Manage the CEO's calendar, handle meeting requests and keep day-to-day operations running smoothly.
• Attend meetings with the CEO, take accurate notes and turn them into clear action items.
• Build and maintain systems to track company deliverables, following up regularly with department heads and team members so they meet their deadlines.
• Act as a bridge between the CEO, employees and external professionals, relaying key messages up and passing directives down clearly.
• Support departments by learning their software platforms and helping pull reports or track information.

Required profile

• Prior experience in the real estate industry, with an understanding of development, property management and acquisitions.
• Proven track record of creating simple, effective systems to keep projects and tasks on schedule.
• Excellent written and verbal communication, dealing professionally with colleagues, department heads and third-party vendors.
• High integrity, discretion and reliability, able to handle confidential company information.

Required skills

• Ability to learn and navigate industry-specific software quickly, such as property management tools like Yardi, construction management platforms and HUD-compliant software for subsidized housing.
• Organizational and tracking skills.