Bilingual Multi-Department Administrative Assistant

About the role

The Multi-Department Administrative Assistant provides essential administrative, organizational, and operational support across several areas of Saint George School, ensuring smooth workflow and effective collaboration between departments.

Key responsibilities

• Administrative Support: manage calendars, appointments, meetings, prepare reports, presentations, correspondence and meeting minutes, organize digital and physical filing systems, and follow up on tasks, requests, approvals and deadlines.
• Communication & Coordination: facilitate communication between departments, staff, parents, vendors and external stakeholders; coordinate meetings, interviews, activities and logistics; respond to emails, calls and inquiries professionally.
• Operational Support: assist day‑to‑day operational processes, onboarding documentation for new employees, coordinate office supplies and purchasing requests, and support event coordination and institutional activities.
• Documentation & Data Management: maintain accurate records, trackers, databases and spreadsheets, ensure confidentiality of sensitive information, and support reporting and document preparation as needed.

Required profile

• Associate’s or Bachelor’s degree in Business Administration, Management or a related field (preferred).
• Minimum of 2 years of administrative support experience, preferably in a fast‑paced or educational environment.
• Strong organizational, multitasking and communication skills in English and Spanish, with a high level of professionalism and confidentiality.

Required skills

• Proficiency in Microsoft Office Suite.
• Proficiency in Google Workspace.