Administrative Assistant – Front Desk & Office Support

About the role

The Administrative Assistant serves as the first point of contact for visitors and callers, representing One Park Financial with professionalism and warmth. This role manages front‑desk operations, handles a variety of administrative tasks, and supports the smooth day‑to‑day functioning of the office environment.

Key responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments.
• Maintain security procedures for visitor sign‑in, badge issuance, and notifications.
• Manage the reception area to keep it clean, organized, and presentable.
• Receive, sort, and distribute daily mail and deliveries; coordinate courier services and shipment logs.
• Maintain front‑desk office supplies inventory and place orders as needed.
• Assist in scheduling meetings, booking conference rooms, and managing calendars.
• Support administrative tasks such as filing, data entry, scanning, and document preparation.

Required profile

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional appearance and attitude.
• Strong verbal and written communication skills in English and Spanish.
• Excellent organizational and multitasking abilities.
• Customer‑service orientation and ability to remain calm under pressure.
• High school diploma or equivalent; office administration certifications are a plus.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook).

What we offer

• Competitive salary.
• Health insurance.
• Growth and development opportunities.
• Dynamic and collaborative work environment.
• Company events and team‑building activities.