Procurement Assistant (UN Support Office)

About the role

The United Nations Support Office in Haiti is seeking a Procurement Assistant to provide procurement and logistical support for a wide range of goods and services. Based in Santo Domingo, the incumbent will work under the supervision of the Chief of Section, P5, or a designated officer.

Key responsibilities

• Review, record and prioritize purchasing requests, verify vendor availability and funding sources.
• Monitor requisition status, maintain supplier contact, coordinate shipment to HQ and field missions, and verify receipt and inspection of deliverables.
• Prepare tender documents such as Invitations to Bids, Requests for Proposals and Requests for Quotations.
• Compile abstracts of offers, analyze quotations and bids to identify the most cost‑effective supplier.
• Finalize purchase orders and contracts for approval, and support submission to the Contracts Committee when required.
• Assist officers on complex, high‑value purchases and ensure proper distribution of related documents.
• Research market sources, vendor performance and product specifications.
• Maintain internal procurement databases, vendor records, contractual agreements and ensure compliance with UN document retention policies.

Required profile

• Ability to work under the supervision and guidance of a designated Procurement Officer.
• Strong organizational skills to manage procurement files, vendor records and contractual documents.
• Capacity to coordinate with suppliers, logistics teams and field missions to ensure timely delivery.
• Familiarity with UN procurement procedures and documentation standards.

Required skills