Executive Assistant to CEO (Real Estate)

About the role

We are seeking an organized, proactive Executive Assistant to act as a true right hand to our Chief Executive Officer in a full‑service real‑estate firm covering development, acquisition, property management and sales.

Key responsibilities

• Calendar and schedule management: handle the CEO’s calendar, manage meeting requests, and keep day‑to‑day operations running smoothly.
• Meeting execution and action items: attend meetings with the CEO, take accurate notes, and extract clear actionable items.
• Departmental oversight and tracking: develop and maintain practical systems to track company deliverables, following up with department heads to ensure responsibilities and deadlines are met.
• Internal and external communication hub: serve as a reliable bridge between the CEO, employees, and outside professionals, relaying messages and directives clearly.
• Departmental support: adapt quickly to specialized software across divisions, helping pull reports or track information as needed.

Required profile

• Real‑estate experience: prior experience in development, property management, or acquisitions.
• Software adaptability: ability to learn and navigate various industry‑specific platforms, such as Yardi, construction management tools, and HUD‑compliant software.
• Organizational and tracking skills: proven track record of creating simple, effective systems to keep projects and team members on schedule.
• Communication skills: excellent written and verbal abilities to interact professionally with colleagues, department heads, and third‑party vendors.
• Discretion and reliability: high integrity and ability to handle confidential information.

Required skills

• Yardi property‑management software
• Construction management platforms
• HUD‑compliant housing software