Executive Assistant to CEO – Real Estate Firm

About the role

We are looking for an organized, proactive Executive Assistant to serve as the right hand to our Chief Executive Officer. The position supports a full‑cycle real estate firm covering development, acquisition, property management, and sales, ensuring smooth daily operations and clear communication across the organization.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate day‑to‑day activities.
• Attend meetings, take accurate notes, and translate discussions into actionable items.
• Develop and maintain systems to track company deliverables, following up with department heads to meet deadlines.
• Act as the communication hub between the CEO, internal teams, and external partners, relaying messages and directives clearly.
• Support various departments by learning and using specialized software, pulling reports, and tracking information as needed.

Required profile

• Prior experience in the real estate industry, with knowledge of development, acquisition, and property management processes.
• High level of discretion, reliability, and ability to handle confidential information.
• Strong organizational skills and a proven ability to create simple, effective tracking systems.
• Excellent written and verbal communication skills.

Required skills

• Proficiency with industry‑specific software such as Yardi.
• Ability to quickly learn and navigate other property‑management, construction‑management, and HUD‑compliant platforms.