Administrative Assistant – UN Resident Coordinator Office

About the role

The Administrative Assistant will support the UN Resident Coordinator’s Office in Santo Domingo, providing comprehensive administrative, human‑resources and financial assistance to ensure smooth operations and alignment with UN policies.

Key responsibilities

• Manage HR processes including recruitment, placement, promotion, relocation, performance appraisal, job classification, staff separation and training, ensuring compliance with UN staff rules.
• Respond to staff enquiries on entitlements, administrative procedures and conditions of service.
• Maintain vacancy announcement files, track status, and process personnel actions through the IMIS system.
• Monitor staffing tables and prepare statistical data and charts.
• Assist in preparing and reviewing budget and work‑programme proposals, consolidate budget information, monitor expenditures, and prepare adjustments.
• Support managers in resource requirement elaboration, budget performance reporting and variance analysis.
• Draft routine correspondence on administrative, financial audit and personnel matters.
• Coordinate with service units, headquarters and other finance staff on budget and reporting issues.

Required profile

• Experience in administrative support within an international or UN environment.
• Good knowledge of UN staff regulations, HR procedures and budgeting processes.
• Ability to handle confidential information and communicate effectively with staff at all levels.

Required skills

• Proficiency with the UN IMIS (Integrated Management Information System) for personnel and financial data.